• Team assistants fulfil a range of administrative support duties.empty files image by Ivonne Wierink from Fotolia.com
  
  A team assistant is an administration-based role which encompasses a range of key duties. Team assistants typically report to the administration officer and are expected to be highly motivated and well organized individuals. Team assistants are employed in both the public and private sector and are usually employed on a short-term basis to aid with the completion of a project
  
  

Main Duties

• Team assistants are responsible for replenishing key office supplies.stationery tools image by TEMISTOCLE LUCARELLI from Fotolia.com
  
  A team assistant is typically expected to provide support for the head of a department and assist him with diary management by arranging meetings, taking minutes and liaising with other staff members. He may also make field enquiries via email or phone. A team assistant often helps develop and maintain systems for electronic and paper filing which meet confidentiality laws. He should be proficient in popular software applications covering email, spreadsheets and calendar planning.
  
  Team assistants also need to have good organizational skills and the ability to prioritize key duties. He is expected to identify any problems with existing databases and administrative procedures and initiate strategies to make them more efficient. A team assistant is often tasked with taking regular inventories of administrative stock supplies and making purchase plans to replenish them.
  
  

Training Duties

• Team assistants organise workshops for training purposes.Three office workers image by Vladimir Melnik from Fotolia.com
  
  When employed on project work, a team assistant plays a key role in providing administrative support for training activities. A team assistant is typically responsible for creating resource documents and training packages to keep the knowledge base of a given department up to date. He will organize venue bookings for training purposes and arrange for accommodation and travel requirements, according to "Site Resources," a U.K. based jobs website.
  
  A team assistant may also prepare packs for training workshops, containing items such as name badges and instructional manuals. He will also conduct user evaluations by collating the responses of training delegates.
  
  

Communications Role

• Team assistants play a key communications role.Group of business people working together in the office. image by Andrey Kiselev from Fotolia.com
  
  Team Assistants are team players and skilled communicators. He will need to communicate with higher management on issues relating to training resources or the implementation of new administrative processes. A team assistant may also work with the finance department to help prepare the expenses account on a monthly basis and assist with the processing of sales invoices. He is often the first point of contact for on-site visitors from affiliated companies, so he will need to have a courteous and professional manner.